THE TOP 25 QUESTIONS TO ASK YOUR WEDDING VENUE

When you’re planning your Wedding Day, it’s no secret that there’s A LOT to think about! So a little bit of help goes a long way, especially when you’ve never done this before and therefore don’t always know the best place to start, nor the right questions to ask. Booking your venue will arguably be the biggest decision you make and there are so many elements that go into making sure that your chosen venue is 100% right for you. Once you’ve decided on your venue then everything else will start falling into place around the plans that you’re now able to start bringing to life. It’s like that ah-ha moment you have when you get to the tipping point in a jigsaw puzzle…it all starts to flow from there on in.

Casey Jane Photography at Tamborine Mountain Hang Glider’s Lookout

One of the most incredible things about Tamborine Mountain, aside from its sheer beauty and proximity to the Gold Coast and Brisbane, is that it offers one of Australia’s most diverse ranges of Wedding Venues within such a compact area – just 28km2 and 8km long by 4km wide. This makes it one of the few wedding destinations where you can realistically visit all the venues in just one day. How convenient is that!? Nicknamed “the island in the sky”, this amazing plateau offers unparalleled diversity, quality and quantity with a broad range of style and appeal around every corner. From charming chapels, rainforest retreats, wineries & vineyards, grand estates & country manors, formal gardens, lavender fields and historic old properties – Tamborine Mountain has a Wedding Venue to suit everyone.

Steve McMarson Photography at Pethers Rainforest Retreat

So where do you need to start? Narrow down what style of venue you are most interested in by heading to our Venues page  where every venue is listed along with a full description, range of photographs and links to websites. Do your research and try to come up with your top 3 venues. Once you’re at this point, this is when you need to start making the serious enquiries with your favourite venues to find out exactly what they can offer you on your special day. Wondering exactly what to cover once you’ve arranged a meeting? Well here are our top 25 questions you need to ask before deciding to book your chosen Wedding Venue.



1. DO YOU HAVE OUR DATE AVAILABLE?

This one is pretty obvious – however, many couples don’t have a specific date in mind but they may have some times of year that they want to avoid for instance – so you can start by asking what availability looks like on Saturdays (for instance) during your chosen season?

Sophie Baker Photography

2. IS THERE A VENUE ‘HIRE’ FEE AND EXACTLY WHAT & HOW MANY HOURS DOES THIS INCLUDE?

Some venues have a hire fee for the ceremony and/or reception space, that is payable on top of the wedding package pricing. It’s important to make sure you check if this applies or is included in the per head pricing.

3. HOW MUCH IS IT FOR EXTRA HOURS IF NEEDED?

Usually a venue can extend the hours of your hire period, as long as you’ve not reached their curfew time. If you think having an extra hour will make you feel more relaxed or be able to enjoy dancing with your nearest and dearest for a little bit longer, than grab the additional time – you’ll be glad you did later because you can’t fix it later.

Casey Jane Photography at Jasmin Organics Place

4. WHAT IS THE LATEST CUT-OFF TIME FOR THE RECEPTION?

 Every venue has a cut-off time for closure – it varies for every venue, so make sure you ask this important question.

5. DO YOU OFFER DISCOUNTS ON MID-WEEK DATES?

It is common for venues to offer slight discounts on Thursday or Friday weddings for example – because Saturdays are the most popular and with only so many of these in one year, venues are often keen to fill more dates and may offer incentives to do so. Mid-week weddings are increasing in popularity and have become much more normal from society’s point of view, so it’s worth asking. 

Niki D Photography and Film at Albert River Winery

 

6. IS THERE A MINIMUM NUMBER OF GUESTS?

Weddings are large events for venues to take on, so most venues do have a minimum number of guests to cover overheads. It’s completely normal and just something you have to work with if you love the venue!

7. DO YOU OFFER COMBINED CEREMONY & RECEPTION PACKAGES?

A combined package allows you the flexibility and convenience of marrying and celebrating your entire day in one magical location. It really does make things so much easier to coordinate with guests and suppliers.

8. ARE THERE ANY STYLING PACKAGES TO CHOOSE FROM – CAN WE SELECT FROM SAMPLES?

Some venues will have some styling packages that you’re able to choose from, this might include various seating/decoration packages for the ceremony and then the reception. If there are some base packages that you think you can work with then this will make your planning a lot simpler and then you can just inject a few statement hire pieces if necessary and lots of your own DIY decorations to give your Wedding Day that personal touch that everyone will remember.

Casey Jane Photography at Tamborine Gardens Wedding & Function Resort

 

9. DO YOU HAVE A LIST OF PREFERRED SUPPLIERS?

Working with preferred suppliers is a very smart way to go because known suppliers are familiar with your venue and vice versa, which makes the whole liaison process and execution on the day that much more seamless. Unless you have a specific supplier in mind for a particular reason, then do you research on the preferred suppliers and then put your trust in the professionals who have the experience you need.

10. WHAT DO YOU PROVIDE IN TERMS OF CATERING AND DRINKS PACKAGE OPTIONS?

Ask everything you can about what food and beverage packages are available. Ask whether there are options for post-ceremony too which provides a perfect chance for guests to relax during the break between your ceremony and the reception. Ask whether BYO is an option and if not how much flexibility you have in being able to tailor the venue’s drinks packages to work for you. Ask whether there is a 2 course catering option for the reception, as often you can serve your wedding cake as dessert – just remember to ask whether there is a cutting/plating service fee for this too?

11. ARE THERE ANY RESTRICTIONS ON USING THE SPACE WHEN DECORATING/STYLING?

The venue might have limitation on what you can and can’t bring in, or where you can hang decorations etc. Some venues do not allow anything but organic matter to be thrown as you exit your ceremony, or sparklers to be used in the evenings. Most are pretty flexible though, so it’s best just to ask so you know what you can and can’t do and then be able to work around that.

Steve McMarson Photography at Cedar Creek Lodges

 

12. WHAT IS THE WET WEATHER BACK-UP PLAN?

 

You simply must have a wet weather back-up plan. This is a crucial question and one that you will need to be fully satisfied with as a plausible solution should you experience wet weather on your Wedding Day. Think it through and only book the venue if you are honestly as happy with Plan B as you are with Plan A.

 

13. AT WHAT TIME IS THE DECISION MADE ON THE DAY TO IMPLEMENT PLAN B IF IT’S NEEDED?

This is an important question to ask, you’ll need to feel in safe hands on the day, incase you do encounter bad weather unexpectedly, you’ll want to know who makes the call and when that call is made too.

Niki D Photography and Film at Heritage Wines

 

14. IS THERE A BRIDAL SUITE FOR USE ON THE DAY?

If there is accommodation on-site this will more than likely be the case and can come in handy for your bridal party to stay together the night before the wedding and then get ready on the morning of the big day.

Linda Pasfield Photography at Cedar Creek Estate

15. ARE THERE ANY NOISE RESTRICTIONS & CAN YOU BRING IN YOUR OWN DJ?

Some venues may have noise restrictions if they are located within a residential zone, so make sure you check this out as it may impact on what entertainment you can hire. Some venues may have their own DJ recommendations that they prefer you to work with to ensure adherence to their noise restrictions and/or standards. Another good question to ask is whether the venue has a sound system that you can use should you decide to opt for bringing in your own music on an iPod.

16. DO YOU HAVE AN IN-HOUSE COORDINATOR AND IF SO WILL THEY BE THERE ON THE DAY OF OUR WEDDING?

This is an important question to ask. Having a Wedding Coordinator that you can liaise with as you continue to plan you big day can be a most beneficial to your overall experience and will help ensure you remain calm and in control of everything to do with you day. Having that ‘one’ person who you can entrust to oversee your wishes from the venue side of things, is something you’ll be glad to have had access to.

Sophie Baker Photography

17. CAN YOU & YOUR BRIDAL PARTY DO A CEREMONY REHEARSAL THE DAY BEFORE?

Most celebrants these days like to do a quick and informal run through of the ceremony a few days before the wedding – this is something that we highly recommend you do, as it

18. WHEN CAN YOU START SETTING UP?

If you can do a little set-up the day before, or all of the set-up on the morning of the wedding then it’s great to ask these questions so that you can plan and feel relaxed on the big day. If you need to make a few trips, ask the venue if there is anywhere you can store items in advance of setting up too.

Niki D Photography and Film at St Bernards Hotel

 

19. CAN WE LEAVE INSTRUCTIONS FOR ANY DIY SET-UP OR DO WE NEED TO FACILITATE THIS OURSELVES?

If you are planning on bringing in a lot of personal decorations, the venue may only be able to assist you up to a certain point – so make sure you ask this question and then make the necessary plans with close family/friends who can assist you on the day or the day before with set-up.

20. WILL VENUE STAFF COMPLETE THE DISMANTLE & WHEN DO WE NEED TO COLLECT ANY PERSONAL DECORATION ITEMS?

This is just good housekeeping – especially to ensure that any personal decoration items will be stored safely on-site.

 

Casey Jane Photography at Tamborine Mountain Botanic Gardens

 

21. WHAT PARKING IS AVAILABLE ON-SITE FOR GUESTS?

Consider how many guests will be driving and assess whether parking is going to be an issue for your guests.

22. HOW LONG CAN YOU TENTATIVELY HOLD A DATE FOR US?

If you have a date in mind and the venue has availability, then we do strongly recommend you placing a tentative hold on the date. This way you can take a few days to consider all of your plans, talk with family etc and then come back to the venue with you final answer. Just check how long they’re willing to hold the date for you.

Linda Pasfield Photography at Cedar Creek Estate

 

23. HOW MUCH IS THE DEPOSIT TO SECURE OUR CHOSEN DATE?

All venues have a deposit requirement in order for you to secure your date and book in your Wedding. The figure varies with every venue.

24. WHEN ARE INSTALMENT PAYMENTS AND/OR THE BALANCE DUE?

You will need to budget when planning your Wedding, so knowing exactly when any additional payments and the final payment are needed well in advance is crucial so that you meet the venue’s requirements and can also plan your budget accordingly.

Steve McMarson Photography at Albert River Winery

 

25. WHAT IS THE CANCELLATION AND INSURANCE POLICY?

This is an important formality that you need to ask to protect yourself. Having the information upfront allows you to be prepared should an unforeseen situation arise.

  1. https://edumesa.vn/

    May 7th, 2018 at 6:07 am

    Hmm is anyone else having problems with the pictures on this blog loading?
    I’m trying to determine if its a problem on my end or if it’s the blog.
    Any feedback would be greatly appreciated.

  2. cmalko

    May 9th, 2018 at 2:37 am

    Hi Jennifer, sorry to hear you’re having trouble – the photos seem to be loading fine on this end. Kindest, The TMWG Team x

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